Saturday, March 2nd, 2002
and
Groups in attendance.
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Minutes of the Delegates Meeting of Saturday, March 2nd, 2002 and Groups in attendance. |
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Secretary - Secretary's report distributed, read and accepted. In response to a question from Ben, the membership was informed that they are welcome at Steering Committee Meetings.
Treasurer - Due to an error in printing, copies of the December Financial Reports were not generally available. These reports may be made available at a later date. January Statements were read and reviewed. Chairperson pointed out that the Prudent Reserve was less than suggested at present. He also provided additional information relative to the Shareathon contributions and Meeting Book expenses. A question from Ben afforded an opportunity to explain the Certificate of Deposit interest figures. In response to a question from the floor concerning Home Group investments, the Vice-Treasurer outlined the non-profit status, and tax responsibilities, of Queens Intergroup. Chairperson expressed appreciation for the efforts of the Treasurer and Vice-Treasurer and pointed out that they are highly qualified for the positions they serve in. The Treasurers Report was accepted.
Chairperson - explained the circumstances surrounding the decision to rent the new office. He explained the expenses incurred with the new rental and made mention of the ongoing negotiations with the present Landlord, who wishes to buy us out of our lease.
Office Manager - further clarified this situation and indicated that the Landlord is expected to make us an offer within a week. In response to a question from the floor, it was confirmed that we will have to find another location for our Shareathons, and the Chairperson touched upon some possible options. The distinctions between our Shareathons and General Services' Share-A-Day were outlined. As a result of questions from the floor there were brief discussions about the cost-effectiveness of certain Shareathon Meetings, and a determination that the actual date for the Office relocation is dependant on the negotiations with the Landlord. It was also noted that legal action in this matter would not serve the Fellowship.
Night Phone Coordinator - outlined the size of the new Office and the alterations that needed to be made. The Office manager addressed questions concerning security and the desired conduct of the Members while visiting the Office, as well as additional questions about the lease.
In response to questions from the floor, we were assured that there would be no interruption of phone service.
Day Phone Coordinator - Attempting to arrange for more volunteers serve at the Office. Expressed concern that no one is in the Office on Saturdays.
Night Phone Coordinator - Need a volunteer for 10P. to 10A. on Saturdays during odd months. Mention that call-forwarding was out of service on one occasion. Appealed to the membership for volunteers.
Day Phone Coordinator outlined call forwarding proceedures.
Newsletter Chairperson - Reports that requests for updates have been mailed. Cited late April as a deadline for newsletter material.
Ronnie expressed her regrets for being unable to accept an Intergroup commitment.
No Old Business
New Business - Ben asked for a clarification of the differences between the Delegates Meetings and the Steering Committee Meetings. The Chairperson explained the responsibilities of the Board, to the Membership, in this area.
From the floor, Joe asked whether Intergroup has any paid employees (no) and asked about the rotation of the Officers who serve. The Chairperson responded to these questions. It was pointed out that Office maintenance is handled by volunteers from among the membership. The Day Phone Coordinator indicated that he may know of some people who wished to volunteer for this.
10:55 A.M. - Motion to adjourn, accepted.
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