Minutes of the Delegates Meeting of Saturday, March 5th, 2005

Minutes of the Delegates Meeting of
Saturday, March 5th, 2005

First quarter QIAA Committee Meeting
16 groups represented

Chairperson - Peter C. opens with the 2nd. Tradition

No secretary notes from last meeting - secretary absent

Manny hands out his report-

1. SENY 49 Convention coming up 4/1-4/3
2. Bill W. Dinner
3. Toronto convention 7/30-8/3 – be careful of the laws in Canada

Peter reads memo from GSO-

1. 51 translations of Big Book now in print; latest translation is Zulu
2. 28,000 people registered for convention, 70 countries repped, 600 speakers

Peter hands out Treasurers report, Jan-Feb 05-

1. first 3 months of year are always the hardest financially,
printing of books and insurance payment
2. $17,153 prudent reserve
3. Expenses are 24K per year

Question from floor:

"Where are the Shar-a-thon donations in the budget?" Peter answers,
"Should be in December budget with a little in January."
Treasurers report accepted

Manny hands out report on new proposed Steering Committee position

1. Vote on position, 14-1 to accept with 1 abstention
2. Position accepted
3. Nominations for new position to be held at the next delegates meeting

Institutions Report

1. Dick not present, John gives Institutions report for Dick
2. Dick is stepping down in November, sooner if he gets a replacement
3. Position requires several hours during the day
4. Institutions report accepted

Officer Manager's report

1. explains phone coordinator position for day phones
2. Peter gives night phone coordinator's report; going smoothly
3. Queens has only 24/7/365 hotline phone operation
4. Report accepted

Meeting Book report

1. John: Hank stepping down in November
2. Meeting book updates should be in by 3/15/05
3. Books will be out in mid-April
4. Report accepted
5. John to be voted on in June

Newsletter Report - Gene C.

1. Let me know if you have news
2. Report accepted
3. My position must be voted on
4. Votes is 13-0 with 2 abstentions
5. Gene accepted

Old business

1. No location yet for Queens Gratitude Day; must be able to hold 150 people
2. Exchange/Delegates/Gratitude all on same day in June
3. Jerry O. - Exchange meeting should be centrally located
4. Our Savior Lutheran School is a good location
5. We should keep Exchange Meeting separate from Gratitude Day
    (a)Vote - 10-5 to separate Gratitude Day and Exchange/Delegates Meeting
    (b)Vote on a central location for Gratitude Day;
         10-1 in favor with 4 abstentions
6. Minority opinion to move Gratitude Day around instead of having a central
    location.  "Would anyone change their vote because of minority opinion?"
    New votes is 10-2 in favor of central location with 3 abstentions.
7. If no suitable central location is found, it is up to Steering Committee
    to decide where to hold it. Vote is 14-0 with no abstentions.
8. Should non-AA phone numbers be included in the Queens meeting book?
    (a) NYC and Nassau do not include non-AA numbers
    (b) It defeats the singleness of purpose
    (c) We cooperate but do not affiliate
    (d) No vote; we don't do it.
9. On financing QIAA - one group puts a separate basket for QIAA donations
    and doesn't take any from the regular basket
10. Will there be copies of the by-laws amendments at the next delegates
      meeting? Peter says yes.
11. Will there be an agenda at the next delegates meeting?  Peter says he wasn't
      able to provide it;  Manny started providing agenda.
12. Jerry O; Can this meeting be shorter. Peter says yes. It's usually one hour

Meeting adjourned.