Saturday, September 7th, 2002
and
Groups in attendance.
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Minutes of the Delegates Meeting of Saturday, September 7th, 2002 and Groups in attendance. |
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Secretary - Secretary's report distributed (as part of the Newsletter) read and accepted without changes.
It was determined that there were 28 Group representatives in attendance.
The proposed By-Law changes were outlined to the Groups as follows:
1- Move the position of Literature Coordinator to Office Operations.
2- Create Web Site Committee. Note: At this time a brief description of the Web site was given.
3- Change quorum needed at the Delegate's Meeting from 20 to 15.
There was some discussion of the responsibilities of the Literature Coordinator and requirements of this position were read. The preface to the By-Laws was also read. Unanimous vote taken to approve these changes.
Treasurer - Distributed Financial Statement for the eight months ending August 31st. This statement indicated a reduction of approximately $6,000 in General Fund Balances, as a result of over $5,000 in expenses related to moving the office. These expenses were described as: $900 security deposit on the new office, $900 fee charged by the real-estate agent, $1,500 additional rent for the 4 months since the move ($525 vs. $900), $170 for the awning and signs, $300 for the actual move, $485 for the locksmith, $569 for interior renovations, and $262 to reconnect the >phone. Other expenses are prepaid e.g.- insurance $350 and Meeting Books $725.
In response to a question from the floor it was noted that there were $10,600 in Group contributions for the first eight months of the year. This report was accepted by unanimous vote
Discussion of the Board positions to be filled by election at this meeting. They are: Vice-Chairperson,
Vice-Treasurer, Office Operations Chairperson, Secretary and Web Committee Chairperson.
As per procedure the Vice-Chairperson (Manny) will become Chairperson effective November 1st.
No nominations for Vice-Chairperson were offered, although it was said that Rhonda may be interested in serving. This position will remain open until someone is appointed by the Steering Committee.
Richard was nominated for the position of Vice-Treasurer. Being otherwise qualified (qualifications described) a motion was made to waive the 5 year sobriety requirement, in this instance only. This motion was approved as was the election of this Officer without dissent.
Chairperson read the description of the duties of the Office Operations Committee Chairperson. One nomination for this position (Peter) was accepted without dissent.
One nomination for Secretary (Frank R.) was accepted without dissent
One nomination for Web Committee Chairperson (Greg F.) was accepted without dissent
Chairperson - Will attend seminar on Intergroup Central Offices to be held in Pittsburgh at the end of September. Flyers concerning this were available to the Membership. Two possible Shareathon locations are / or may be available. This will be discussed later. Chairperson expressed thanks to the Steering Committee for their service during his term of office.
Office Manager - Expressed appreciation to the Groups for their support.
Day Phone Coordinator - More volunteers are serving from home than from the Office. Mention of calls redirected to us from N.Y. Intergroup. Three openings for service: Thursday 2P-6P and 6P-10P and Sunday 10A-2P. Needs additional standby volunteers who must have at least 90 days sobriety.
Hank G. pointed out that we aspire to covering the phones at the Office, between 6 P.M. and 10 P.M., Monday through Friday. If this could be done we could then make it known that we have regular Office hours.
There was discussion of distribution of Meeting Books. Jerry O. volunteered to assist in this effort.
Methods of improving the distribution of literature were also discussed.
It was decided that orientation for the new telephone volunteers will be conducted at the Office on the first Tuesday of every month at 7 P..M.
Night Phone Coordinator - Reported by Peter. Needs Monday - even months and Friday - even months. Has 12 people covering with 15 stand-bys.
Meeting Book Chairperson - O.K.
Newsletter - Will be sending out a mailing shortly.
Old Business - Hank G. reported that only one Community Board responded to his mailing asking for help. This response consisted of only a list of churches. He will check out The Ridgewood Youth Center. Attempting to contact Our Savior Lutheran School, which permits two Groups to meet there. Jerry O. suggested the meeting place of the Utopia Young Peoples Group.
New Business - Mindy provided 100 flyers with information about the upcoming Queens Share-A-Day and a phone number to contact someone concerning this event.
Someone who has a commitment to bring a Meeting to Rikers Island would like to be allied with an A.A. Group for the purpose of obtaining literature, speakers etc. Intergroup will donate literature for this purpose.
Information given about the Bill W. dance to be held on October 26th.
10:45 A.M. - Motion to adjourn, accepted.
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